Accommodation Information

Hotel room reservations at Elite World Europe Hotel for AIMECS 2019 participants can be made over the Symposium website.

Because there are limited numbers of rooms available in Elite World Europe Hotel, please book your desired room as early as possible.

The room rates in the Elite World Europe Hotel advertised on AIMECS 2019 website, is the discounted rate for rooms including breakfast.

On acceptance of the Booking Terms and Conditions given in this page, you will authorize AIMECS 2019 Symposium Secreteriat to confirm your reservation for the advertised total amount.

In order to make hotel room reservation or update your accommodation details please visit Hotel Room Reservation section.

BOOKING TERMS AND CONDITIONS

Reservation Policy

Upon submitting your reservation request, you authorize the AIMECS 2019 Symposium Secretariat to confirm hotel room reservations in Elite World Europe Hotel on your behalf.

The completion of payment is required to confirm the reservation. Full payment have be to done via credit card or bank transfer on the day of the reservation request. A confirmation/invoice will be sent to participants when the appropriate payments have been processed. This confirmation will include all details of the hotel reservation.

All nights costs will be charged upon registration. Any incidental expenses such as mini bar, laundry, extra food and beverages, telephone calls etc. will be settled with Hotel Reception by the guests to their own accounts.

Payment

• All fees are in EURO (€)
• Your room reservation will be in “pending status” until your payment is received by the AIMECS 2019 Organization Bank Account.
• Payment must be received by the due date to receive the discount.

1) Payment via credit card

The mail order form should be filled in with accurate details and should be sent to Organization secretariat by e-mail  or fax ().

Please note that credit cards other than Visa and MasterCard are not accepted.

Please refer to the credit card authorization form under Hotel Room Reservation section to complete your payment.

The necessary Euro amount will be taken from the credit cards in Turkish Lira according to the daily offcial exchange rate of Turkish National Bank.

Before sending the credit card authorization form please check with your bank if

• the card is a credit card, not a debit card, the limit is available and
• the card is permitted to make international expenses, virtual payments or mail order etc.

Sometimes, everything might be fine; however the credit card companies decline the unexpected suspicious/international transactions in order to get your approval. You may receive a message for approval or you should contact with the company/bank and approve the transaction.

Transaction will be tried to be made PROJECT ALPHA Turizm Organizasyon Proje Yonetimi Ticaret A.Ş.

2) Payment via Bank transfer

Bank charges are the responsibility of the customer and should be paid at source in addition to the registration fees. Payment via bank transfer is subject to receipt of confirmation from the bank. The charge will be made in Euro. Please mention your first and last name and “AIMECS 2019 Accommodation″ on the bank transfer.

With NO cost to the beneficiary, payment documents should be sent to:

Account Holder Name:	PROJECT ALPHA Turizm Organizasyon Proje Yonetimi Ticaret A.S.
Name of the Bank:	T.C. Ziraat Bankası
Bank Branch & Address:	Guvenevler Branch Güvenevler Mah. Kuveyt Cad. No: 3 B 06690 Çankaya, Ankara, TURKEY
Bank Branch Code :	830
SWIFT Code :	TCZBTR2A
IBAN :	TR90 3250 03
Account Number :

Check- in / check- out times

Hotel check-in time is 14:00. Please note that the hotel guarantees availability of the rooms from the official check-in time only. In case of check-ins after 20:00, please notify AIMECS 2019 Secretariat in advance. Check-out time is 12:00. Should you wish to check-in earlier or check-out later, extra costs may apply. Please contact AIMECS 2019 Secretariat by email  for more information.

Cancellation of the Reservation

All changes and cancellations have to be made in writing and addressed exclusively to 

In cases of cancellation with a prior written notification should be sent to the Symposium Secreteriat.

Cancellations received before or on 31/05/2019- full refund less a 10% administration fee.

Cancellations received between 01/06/2019 and 06/09/2019 – one night cost plus %10 administration fee will be charged from the total amount.

In the event of non-arrival, reservation will be automatically released, and full payment will be non-refundable.

Please be aware that all costs that may arise during the transfer of the payment or reimbursement are under the responsibility of the customer.

Room rates

BOOK NOW

The above mentioned room rates are per room and per night, including VAT, open buffet breakfast and free wifi in the rooms.

AIMECS 2019 keeps in reserve to adjust the rates in case of a VAT increase.

Further questions and requests please contact with AIMECS 2019 secretariat .

For different accommation dates and/or room occupancies please contact with with AIMECS 2019 secretariat .

For more information please check https://www.eliteworldhotels.com.tr/elite-world-europe-otel.aspx